Certified Notion Consultant & Notion Ambassador

Digital feng shui for your business.

As a Certified Notion Consultant & Notion Ambassador, I help solopreneurs and SMBs streamline their operations with AI-driven automations so they can buy back time, reduce friction and focus on growth.

  • Your business operations are in disarray; I can bring structure and clarity.
  • Your processes are painful or non-existent; I can design seamless, automated workflows.
  • You need custom integrations; I can get different apps to flow together and improve your business logic.

I'm an expert in Notion, Make and Webflow — and with my background in software development, operations and project management, I can utilize a wide range of tools to ensure your systems work exactly the way you need them to.

Toni Sian

Tools I work with

Notion Make Webflow OpenAI HubSpot GitHub Xano Shopify Segment AWS DigitalOcean Gmail

Unlocking flow with systems, one client at a time.

I've helped dozens of businesses to systemify, automate, and scale with powerful, tailored solutions.

Figures & Figures Data Design Studio

Notion Client Portal with Granular Permissions

NotionMakeSoftr

Eucaps

Multi-Team Project Management | Website Migration to Hubspot CMS

FavroWebflowHubSpot

Invenia Group

LinkedIn Posting Automation using AI

MakeOpenAILinkedIn

Keeparo

Job Application Automations

WebflowTeamTailor

Porsche Club Sverige

Migration from Legacy to NoCode Tech Stack with Xano Backend

XanoWizedWebflow

Lina Tszyan | Design Portfolio

Notion Workspace Build | Native Client Portal | Website Design & Development

NotionWebflowDigitalOcean

VO2 – Investor Relations

Financial Compliance Automations built on AWS Lambda

WebflowAWSCision

Luna Diabetes

Custom Marketing Workflow using Segment

WebflowSegment

gomammoth.co.uk

Email Auto-Responder AI System | RAG AI Agents with Access to Live APIs

NotionMakeGmailOpenAI

Cisive

Project Management | Website Design/Development

TrelloFigmaWebflow

Based On People

Job Application Automations | Syncing System built on Make.com

MakePonty

Backstory Branding

Webflow Migration | Active Campaign Automations | Custom Code Brand Wheel Integration

WebflowActiveCampaignGitHub

Together Health

Coda Workspace Upgrades | Shopify Development

CodaShopify

La Roqqa

Booking System Integration | Website Development

WebflowAZDS

HillTribeSilverNZ

Social Media Automation using AI | Etsy API Bulk Listings Updater

MakeEtsyOpenAI

Job Application Automations built on AWS Lambda | Website Development

WebflowAWSJobylon

Clients who found flow.

Humans first, systems second. I work hard to understand your exact needs and turn them into exceptional results.

Kat Whatley
Kat Whatley • Color of Heat
Founder • 15K followers
Notion ConsultingNotion Workspace Build
Gabrielle Merite
Gabrielle Merite • Figures & Figures
Founder • 20K followers
Notion ConsultingNotion Client Portal on Make

Working with Toni was exceptional from start to finish. He delivered our Notion automation project on time without us having to chase for updates, and the quality exceeded our expectations. Not only did Toni create a system allowing external contractors to access tasks without exposing our entire workspace, but he also went above and beyond by reviewing our Notion setup and providing valuable improvement suggestions. His thorough research of available tools, presented in an easily digestible format, enabled us to make informed decisions. I highly recommend Toni for anyone looking to optimize their Notion workspace with thoughtful, professional automation solutions.

Sophie Hirst
Sophie Hirst • WORKBABY
Founder, ex-Google • 400K+ followers
Webflow DevelopmentBusiness Strategy

My expectations were exceeded working with Toni! I hired him for business strategy consultation, website build and internal backend systems. The onboarding process and communication process was seamless (he has a simple and brilliant portal system that made it a breeze). Most importantly, the entire project experience and the end product, was of such high quality. He was accommodating of my many requests, listened to feedback and was accurate in the output. Oh, also fast (project was delivered ahead of schedule)… Recommend!

Michael Hanson
Michael Hanson • KLOUT Academy
Founder • 30K followers
Lead Generation VoiceSMS AI Agents

It's rare that I find people to work with where I like both their personality and their skill set. Toni is a rare find and an absolute pleasure to work with. He brought a rare mix of initiative, structure, and deep technical skill to our project, helping us build a custom voice agent with SMS and email fallback. Beyond the technical execution, Toni's communication style made the collaboration easy and enjoyable. I'd recommend him without hesitation.

JD
Julia Darmon-Abikzer • Innovation Shades
Founder • 15K followers
AI AuditingOperations Consulting

Toni came up with two solutions that have been really remarkable. He's brought such value for us already; I can only imagine what he can bring as we continue scaling. I would definitely recommend working with him.

Jenna Armitage
Jenna Armitage • Invenia Group
Recruiting Manager • 1.5K followers
LinkedIn Post GeneratorOpenAI ProcessingMake Automations

Our recruitment firm partnered with Toni to help build our personal brands on LinkedIn. The technology he created seamlessly enabled our team to share their industry expertise, helping to build up their audience and engagement, and keep it consistent. Toni is a great communicator and was more than happy to support with any questions we had.

The bottleneck isn't you — it's your systems.

Still juggling multiple tools to run your business? How much time and energy are you losing to low-leverage work? Can you afford less time and more stress?

Most business owners are stuck here.

  • It's impossible to get a clear view of what's happening.
  • Your tools don't “talk” to each other, creating endless friction.
  • You waste hours on busywork instead of high-impact tasks.
  • Systems feel like a roadblock instead of a growth engine.
  • Your team operates in silos which stifles collaboration.

The modern way to run your business.

  • Your system works for you, not against you.
  • One source of truth keeps everything organized and aligned.
  • Designed to scale as you grow — without breaking.
  • Workflows run on autopilot, freeing you from micromanagement.
  • Your pipeline flows effortlessly. No stress. No bottlenecks.
On average, employees waste 9 hours a week just looking for information — McKinsey & Company

Find me on YouTube.

Work with someone who you know can get the job done. Watch my latest videos to see my skills in action — and to confirm I'm not AI-generated (…I hope).

Pick your perfect package.

Get help from a pro and start feeling the benefits of a streamlined business.

One-Off Implementation

For one-time requirements, like setting up a client portal, streamlining workflows, creating automations with Zapier/Make, and more. I also offer Notion training — 1:1 or for teams.

Read more

What You Get:

  • Strategy Call
  • Fast Turnaround (1-2 Weeks)
  • Training Materials (Where Needed) — videos and documentation, so you can use your new system with confidence.
Book a Chat
Custom pricing based on deliverables

Operations Overhaul

Your business runs on systems — whether they're intentional or not. If you're being weighed down by inefficiencies, juggling a load of tools, or spending more time fixing problems than growing — an operations transformation might be what you need.

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What You Get:

  • I partner with you to transform your business into a scalable, efficient machine.
  • This retainer offers a complete transformation of your workflows, systems, and team operations — removing bottlenecks and enabling sustainable growth.

Timeline

30 days minimum commitment

Book an Overhaul
$4K USD monthly retainer @ 10 hrs/week

Your New Operations Partner.

From the UK 🌿 and currently living in Thailand 🇹🇭. Can be flexible to suit your timezone and we can get a lot done asynchronously.

I've been systems-obsessed since I can remember.

In my early teens, my friend Johnny and I would rent videogames from our local Blockbuster store. We would rush home and while Johnny would scramble to insert the game, I would be picking up the game's manual and settling in for a good read. Why? Because I wanted to know everything about how the game worked before even touching the controller.

Johnny would fire up the game, giving me some confused side-eye, and rush headfirst into the opening challenges — but I was in my element… I'd absorb the whole manual in a heartbeat and then wait for Johnny's character to die. Then I'd take the controller, play the game like a natural and explain the entire manual to Johnny — receiving yet more confused side-eye and this time, some eye-rolls…

Read more

I've always wanted to know how things work, not just that they work.

This curiosity has translated into many vocations for me, from lifelong guitar-playing, to customizing motorbikes, to an 8 year career in software engineering — working with a range of companies from multi-nationals to my own startups. With that experience I've learned the most important lesson — nobody cares about systems, they care about their work. And rightly so.

Systems and business operations should be a background matter, just like the soundtrack to a movie — enhancing the whole experience, smoothing out the transitions and guiding us from one destination to the next — while never demanding too much attention. Systems don't exist in a vacuum and they don't mean anything without the people that use them. That's a core philosophy that guides my work.

I consider myself a hybrid personality, evenly balanced in the left and right brain-hemispheres.

Analytical and logical enough to create robust systems, yet creative enough to find non-obvious, user-focused solutions (…oh, and emotional enough to let out a single tear when I'm struck by some beautiful music).

I highlight this because it's important, and I believe it distinguishes me from your “standard tech bro”. I've had a vibrant and dynamic youth, living in multiple countries and trying a bunch of vocations, until settling on software engineering at the age of 30, then moving into entrepreneurship. My journey has always centered around experiences and around people — which, again, are at the heart of systems and operations.

So, that's a little snippet about me and my background.

If you want to see me in action, check out my YouTube channel to verify that I'm a real human and can actually build the things I talk about.

…And if you like the sound of working with someone who can speak “systems” but also human languages (English & Spanish, if you're curious), then book me in for a free discovery call. No pressure, no tech jargon, just a chat to discover if I can offer anything to help you generate more success and fulfilment in your business.

Vivan los sistemas ✋,
Toni

9 Years Professional Software Engineer
Co-Founded An Automation Agency
YouTube Channel (25K+ Views)
Built 100s of Interconnected Systems
Worked with 50+ Clients
Tech-Driven, People-Focused
Just planning out your new process map Toni, smiling A candid moment

FAQs.

Email any less-frequently-asked questions to: [email protected]

Do you do automations?

Yep — take a look at the client work above for automation examples across Notion, Make, and custom code.

What makes you different from other Systems Consultants?

I bring a unique blend of deep technical knowledge and real-world business experience to every project:

  • Systems exposure — Since 2017, I've worked as a software and operations engineer for large companies ranging from 500 to 5,000 employees, including SkyBet, XING, and Flashtalking.
  • Business experience — I founded my first startup in 2021 and co-founded another in 2023, giving me firsthand insight into the role of systems in business.
  • Hands-on systems consulting — Since March 2022, I've been systems and integrations consulting, working with dozens of clients to streamline and optimize their operations.
  • Human-centered — People always come before systems. I don't evangelize tools — I believe less is more. The best systems “just work.”
  • Operations background — At SkyBet I worked as a DevOps Engineer, building, maintaining and fixing enterprise systems at scale, where downtime equals thousands of $$$ lost per minute.
  • Not just another NoCode consultant — NoCode runs on Code, which I understand, allowing me to build smarter systems and make better architectural decisions.
  • Speed & Efficiency — I can identify core issues and fix them faster, debugging complex issues swiftly and ensuring solutions are robust from the start.
Do you only use Notion?

Short answer, no. Notion is one of my core tools because it's a powerful, flexible platform for many business needs, but it's far from the only system I use. I'm comfortable with everything from NoCode platforms to fully custom-coded solutions — whether it's automations, AI, or more specialized tools, I have the technical skill set to build or connect them seamlessly.

I want to use Notion but I've heard there's a learning curve…

It's true that Notion comes with its own logic and structure — like any new platform — but it's not as overwhelming as it might seem. The trick is to set it up so that you and your team interact with a simplified, intuitive workspace rather than a messy, “wild west” environment. So yes, there's a learning curve, but with a well-structured setup and a bit of guidance, you'll be up and running far more quickly than you might expect — and you'll be equipped to scale your Notion workspace as your needs evolve.

What does your onboarding process look like?

My onboarding process is designed to make sure we start on solid ground, with clear expectations and goals:

  1. Initial Discovery – We'll have a call to discuss your current challenges, existing workflows, and the outcomes you're aiming for.
  2. Proposal & Scope – Based on what we uncover, I'll put together a proposal outlining key deliverables, timelines, and pricing.
  3. Systems Audit – If you already have systems in place, I'll review them to see what's working, what's not, and where the best opportunities for improvement lie.
  4. Roadmap & Kickoff – We refine the approach together, prioritize tasks, then get started on implementation.
Do you offer ongoing support after the project is complete?

Yes. I believe proper system implementation is just the start:

  1. Training & Resources — recorded video materials and live training sessions to help onboard new team members.
  2. Flexible Retainers — for clients who want continuous improvements or quicker access to support.
Can you move my business data into your new system?

Absolutely. Data migration is a core part of many systems projects, and I handle it in a structured, low-risk way:

  1. Assessment & Planning — I look at what data you have and how you're currently using it, to identify dependencies or hidden “gotchas” before we migrate a single file.
  2. Mapping & Cleanup — I create a clear mapping between your existing data and the new system's structures — and tidy up outdated or duplicated records along the way.
  3. Automated/Assisted Transfer — I use automated scripts or tools where possible, with manual review checkpoints for critical data.
  4. Validation & Testing — I perform checks to confirm everything's in the right place and works as expected, and you get to test it too.

Book a call.

No pressure. No tech jargon. Just a chat to discover if I can offer anything to help you generate more fulfilment and success in your business. You can also email me: [email protected]